A backup is a single .json file holding everything in this workspace: every item in every category (including the Trash), their tags, ratings, and any attached files, all bundled together so nothing is lost. It's yours to bring back whenever you want; restore it here, or onto another device or app, and your items return exactly as they were. Tap Import and choose the backup file. If it was saved with a password you'll be asked for it, since there's no way to recover a forgotten one. If the workspace is empty the items load straight in; otherwise you choose whether to replace everything with the backup or merge the two together.
Export saves everything in this workspace into one self-contained .json file: every item in every category (including the Trash), their tags, ratings, and any attached files, packed together so nothing is left behind. It's the way to keep a safety copy or carry your items to another device. Tap Export, then on the Encrypted tab choose whether to password-protect the file; on the Items tab it saves open. The file lands in your usual downloads folder, ready to import back later. Large attached files will make the backup larger, but everything stays inside that single file.
Add to Existing brings a backup in alongside what you already have, rather than replacing it. It merges the two: new items come in, and any that match ones you already hold are updated to the backup's version, all without removing a single existing item. It's the choice for when both your current workspace and the backup hold things worth keeping, so nothing on either side is lost. Tap Add to Existing, pick the backup file, and the two sets come together.
Importing a .txt file takes a single plain text document and turns it into a new note, with the file's name as its title and everything written inside as its body. It's the simple, format-free way to bring something in from elsewhere, whether that's a note typed up in another program or anything else saved as plain text. Pick the file and it becomes a note here, ready to edit, tag, and file like any other.
Exporting as .txt saves all of your notes into one easy-to-read text document, with each note's title, category, rating tier, rating, tags, and body laid out in order. It's the version to reach for when you want a copy any device or program can open, or something readable to print and share, without needing this app to make sense of it. The file lands in your usual downloads folder, ready to open anywhere.
Reset clears the whole workspace, deleting every item, category, and tag and returning you to a blank slate. It's meant for starting over from nothing, and because there's no way to bring back what it removes, you're asked to confirm first before anything is deleted. Use it only when you're sure you want to let everything go and begin fresh.
The Search Items and Search Tags boxes sit at the top of the Private and Shared views, with matching search boxes on the Newsfeed. Checking the box keeps them visible. Leaving it off hides them completely for a cleaner view.
Each item's card can show or hide details — unchecking fields makes the cards smaller. "Show body text" keeps the full body permanently visible (exactly like pressing View), removes the View/Close button, and moves Edit to the right. Note Ordering (above) only controls how items are SORTED: on Rating you can drag cards (or tap the ▲▼ arrows on a phone) to reorder, which adjusts each item's rating score to keep the order. On Created or Modified, items auto-sort by date, so drag and arrows are hidden.
Files attached to a note can be stored in one of two places. "Files on server" (the default and recommended choice) keeps each attachment as a normal file on the disk — this keeps the notes database small and fast, and makes your files easy to browse and back up on their own. "Inside the database" stores them inside the app's database instead — a single file to back up, but the files can't be browsed on their own and the database grows large. Photos, videos, audio, and PDFs show a preview right inside the note; Word, Excel, and PowerPoint files are converted so you can preview them too. Each file can be up to 50 MB. This applies to Items only — Encrypted items always keep their attachments inside the database (encrypted, so the server can't read them).
When you extract a video or audio file from a link (like YouTube), the downloaded copy is cached on the server so you can play and keep it. This list shows those cached files and how much space they use. Deleting a file removes the server copy — your item still keeps its link and details. "Clear all cache" removes every cached extraction at once.
Your preferred language — the one you want to read things in. When translation is turned on, any note written in a different language is translated into this one. English and Spanish are built in; more languages can be added later without changing your notes.
How translation behaves. "Off" = no translation at all; the app works exactly like before and uses no extra memory. "Automatic" = whenever you open a note that isn't in your language, it's translated for you right away, and the translation is saved so it's instant next time. "On-demand" = nothing is translated until you choose — each note has a Translate button for the whole note or for text you select. Translation happens entirely on your device, offline — your words never leave the app.
How a translation is shown (only in Automatic mode). "Toggle" = you see your original note, with a button to flip between original and translated. "Replace" = the translation is shown instead of the original (a "Show original" button reveals the original wording). "Stacked" = both are shown at once, original on top and the translation underneath.
Dates and times can be shown in several formats on your notes. This applies to "Create Note - With Date/Time" items: the date and time you pick appears in this format everywhere — in the editor and when you view the note. A new date note starts on January 1 of the current year at 12:00 AM, ready for you to change.
The AI Guide is the built-in assistant that sits at the bottom of the app, ready to answer questions about how the app works and to help you work with your notes. This switch controls whether it appears for you at all. When it is on, the guide shows up after you sign in; when it is off, it disappears completely from your screen. Your account, notes, and anything the guide has remembered are not changed or deleted, so it can be switched back on here whenever it's wanted again.
The AI Guide can remember a few things about you between visits so you don't have to repeat yourself. When "Remember Me" is on, it keeps a short card of durable facts (your name, role, project, and settled decisions), never your full conversation. When it's switched off, everything it remembered is cleared right away.
This is the shared work queue between you and Hermes. You add the tasks, Hermes works through them and comments along the way, and you sign off to close each one out. Items can be added, opened to read the details and comment, and moved from open to review to done. It keeps every piece of work tracked so nothing slips through — and it's available here, any time.
This is where contributors hand in apps and suggestions for review. Contributors submit an idea or app, and you (with Hermes) review it, approve it, or route it through phases. A submission can be opened to comment, its status moved from pending to tentative to approved (or rejected), and a phase set to hand it to the next person. It lets many people work on one thing in stages without having to meet — here, any time.
The Control Room steers every face from Pachamamita. A face is chosen in the top tabs and a role in the tabs below. Each checkbox turns a button or page on or off for that role only. Pachamamita's roles are its five access levels (A down to E); the top level (A) sees everything and decides what each level below gets. The Control Room buttons at the bottom can only be turned on by the top level. Below the list, Names & Colors edits the shared names, labels, and colors every face reads: the three party colors, the selected face's name, emoji, tagline, accent, and tab color, and the selected role's color. Names and row order are locked by default: Lock Names can be turned off to rename pages, sections, roles, or the face, and Lock Row Order can be turned off to move rows. Colors stay isoluminant at L* 55; the badge next to each color shows its live L*. Changes apply the next time that face loads.
Turning off any lock in the Control Room quietly saves a snapshot of the Access Matrix, the menus, the row order, and the names at that moment. Every change made after that point is temporary: the Undo button restores all of it back to how it was when the lock was turned off. Names, order, and switches return to their earlier state, while anything changed before unlocking stays in place. There is nothing to undo until one of the locks has been turned off.
The AI Guide can remember a few facts about each user between visits, so they don't have to repeat themselves. Memory is on by default: each person can switch it off with the "Remember Me" toggle in the chat panel, and the app keeps only a short card of durable facts — name, role, project, and settled decisions — never the full conversation. The method for writing that card is chosen here. Automatic distills and saves after every chat while "Remember Me" is on, so the card stays current without anyone having to think about it. Manual only saves when the user taps the save button in the panel, which is more private but easier to forget. Either way, switching "Remember Me" off wipes the card instantly.
Every item is designed here, one block per item type. The block's title is the button's name in the app; the Body is what kind of content it holds (text, video, calculation, and so on); the Buttons are the action buttons it carries (Send, Share, Copy, Print to PDF). The preview in each block is live: check a button and it appears on the preview, un-check and it disappears, and you can actually test the body's function right there, like running a calculation or typing text. Use the up and down arrows on a whole block to reorder how the item types appear under Create Item. Changes apply only to new items; items already made keep their own buttons.
Every Pachamamita contributor holds an access level, A down to E. The top level (A) sets each level here; a lower level only sees what that level was granted in the Access Matrix. New contributors start at E.
Turning off the Levels lock quietly saves each person's current level at that moment. Every level change made after that point is temporary: the Undo button restores each person back to the level they held when the lock was turned off. Levels changed before unlocking stay in place. There is nothing to undo until the Levels lock has been turned off.
Import Method
Replace: Delete all current notes and load import data
Merge: Keep current notes and add import data
Would you like to encrypt this file with a password?
Encrypt: Password-protect your notes (recommended for sensitive data)
Do Not Encrypt: Export without password protection (standard)